Industry
Technologies used
Outcomes
Client Description
Now Buildings is a dynamic construction company specialising in the design and construction of high-quality, sustainable buildings. They are committed to innovation and efficiency in their projects, and this extends to their IT infrastructure. Now, Buildings sought a technology solution that would better align with their business processes and enhance their overall productivity.
The Challenge
Now Buildings faced several challenges with their existing Microsoft 365 setup:
- Misalignment with Business Processes: The existing platform wasn’t optimised for their specific workflows, hindering productivity.
- Security Concerns: Now Buildings needed to bolster their security measures to protect sensitive business data.
- Collaboration and Efficiency: The company sought a solution to enhance collaboration and streamline team communication.
These challenges prompted Now Buildings to seek a more suitable cloud service provider that could address their pain points and support their growth.
The Solution
Intuitive IT devised a comprehensive solution to address Now Buildings’ challenges:
- Seamless Migration to Google Workspace: Intuitive IT will meticulously migrate Now Buildings’ email and file storage data to a pre-existing Google Workspace tenant. This includes migrating inboxes, folders, emails, contacts, calendars, and calendar notifications for all users.
- Customised Mail Flow and Security: Intuitive IT will implement custom mail flow rules to optimise email routing and filtering. Additionally, Intuitive IT configured Google Workspace with best-practice security settings, including multi-factor authentication, to safeguard sensitive business information.
- Enhanced Collaboration and Productivity: By implementing a new shared drive data structure and configuring Salesforce integration, Intuitive IT will streamline collaboration and improve productivity for Now Buildings’ teams.
- Automated Signature Management: Intuitive IT will procure and configure Exclaimer signature management to automate the creation and distribution of email signatures, ensuring consistency and professionalism.
- Comprehensive Training and Support: To ensure a smooth transition, Intuitive IT will provide end-user training sessions and a “Quick Start” guide, empowering Now Buildings’ staff to leverage Google Workspace’s full potential.
- Post-Migration Audit and Optimisation: Intuitive IT will conduct a thorough post-migration audit of the Microsoft 365 tenant to remove any unnecessary applications and data, optimising the environment for future use.
This comprehensive solution will enable Now Buildings to seamlessly migrate to Google Workspace, enhancing their security, collaboration, and overall productivity.
The Outcome
The collaboration between Now Buildings and Intuitive IT resulted in a significantly improved IT infrastructure. By migrating to Google Workspace, Now Buildings benefited from:
- Enhanced Security: Robust security measures, including multi-factor authentication, safeguarded sensitive business data.
- Streamlined Collaboration: Improved file sharing and communication tools boosted productivity and teamwork.
- Optimised Workflows: A customised Google Workspace setup aligned with Now Buildings’ specific business processes, increasing efficiency.
- Professional Email Management: Automated signature management ensured consistency and professionalism in email communications.
Overall, this migration empowered Now Buildings to leverage a modern, secure, and efficient cloud-based platform, supporting their continued growth and success in the construction industry.
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