Industry
Technologies used
Outcomes
Client Description
Insite Arts is a Melbourne-based arts organisation that needed to improve collaboration and streamline their file storage and access. With staff working both in the office and remotely, they required a secure and scalable solution to manage their growing data needs.
The Challenge
Insite Arts, a Melbourne-based arts organisation, faced challenges with collaboration and file management. Their existing system, which relied on shared Dropbox Pro accounts, lacked security, scalability, and version control. This made it difficult for staff, both in-office and remote, to efficiently access and collaborate on files. The lack of a centralised system also hindered their ability to track document changes and maintain data integrity
The Solution
To address Insite Arts’ challenges, Intuitive IT proposed migrating their file storage and collaboration to Dropbox Business. This solution offered enhanced security, scalability, and version control, enabling better collaboration among team members. Intuitive IT provided a comprehensive service package, including:
- Dropbox Business licensing: Procuring the necessary licenses for Insite Arts’ staff.
- Environment setup: Configuring the Dropbox Business environment with a structured folder system for improved organisation and access control.
- User account creation: Setting up individual user accounts for each staff member.
- Data migration: Transferring existing data from the shared Dropbox Pro accounts to the new Dropbox Business environment.
- Permissions assistance: Helping Insite Arts manage and assign appropriate permissions for different team folders.
- Device setup and integration: Assisting users with installing and setting up Dropbox Business on their devices, including integration with Office 365 applications.
This solution aimed to centralise Insite Arts’ file storage, improve collaboration, and enhance data security, ultimately streamlining their workflows and enabling a more efficient and productive work environment.
The Outcome
The implementation of Dropbox Business by Intuitive IT significantly improved Insite Arts’ file management and collaboration capabilities. The migration to a centralised, secure platform streamlined workflows, enhanced data security, and enabled seamless access for both in-office and remote staff. The structured folder system and clear permissions framework improved organisation and control, while the integration with Office 365 further boosted productivity. Overall, the solution provided by Intuitive IT helped Insite Arts achieve a more efficient and collaborative work environment, empowering their team to focus on their core mission of supporting the arts.
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